Board of Directors
Meeting Minutes
28 November 2023
Riverview Library (Rm
137)
9951 Balm Riverview Rd,
Riverview, FL 33569
Directors
Present:
Ralph Brown President,
Unit 7
Wrede Kirkpatrick Vice-President, Unit
1
Kathy Hofstad - Treasurer, Unit 7
Larry Barroner Secretary, Unit 3
Cathy James - Unit 2
Chris Carter Unit 4 (at-large)
Kelly Black Unit 5
Also in attendance:
Angela Parker - GPI
Ali Houshmand - ACC Chair
Rick
Huber Parks committee
Mike
Engel Homeowner 9608 Glenpointe
Mary
& Mike Babinec Homeowners 9610 Glenpointe
MM made by Kathy H., 2nd by Wrede to approve the
October 24, 2023 RGHOA monthly meeting minutes as presented. Motion carried unanimously.
MM made by Wrede, 2nd by Kathy H., to approve the
November 7, 2023 RGHOA annual organizational meeting minutes as presented. Motion carried unanimously
III. Committee and Officers Reports
A.
Ponds - Trina Dooley Monthly reports
are received at the end of the month from the vendor. Treatments are working to improve the
appearance. Received positive feedback
from homeowner, ponds look better than they have in some time.
B.
Parks Rick Huber No Trespassing
signs for the park have been received and will be installed soon. Riverwatch resident provided a
statement/observation to pass on to the board; they feel intimidated by
non-residents in the park mainly due to illicit activities.
C.
Newsletter - Carolyn
Austin None
D.
Website - Ralph Brown
None
E.
Landscape Larry Barroner
Received the annual Quality Site Assessment. Continuing to focus on areas of
concern. Another pine tree is
declining. Creeping fig should be
completed during the next visit. Once
leak is repaired, flowers will be changed out at the entrances. The large pipe that was leaking by the large
park is owned by Tampa Bay Water (TBW).
Notified by TBW the leak was corrected.
F.
Finance/Budget Kathy
Hofstad
MM by Kathy
H., 2nd by Cathy to write off 3 small fee amounts, unit 501120
($1.35), unit 401255 ($.15), and unit 010123 ($.30). Motion carried unanimously.
G.
Riverglen ACC Ali Houshmand
ACC
requests:
the committee received seven (7) requests.
MM by Wrede. 2nd by Kathy H., to
ratify the ACC approval for items 1 - 7.
Motion was approved 6/1 opposed (Larry).
First Letters: (9) MM by Wrede, 2nd by Kathy
H., to accept the recommendation of the ACC for first letters. Motion carried unanimously.
Second Letters: (9) MM by Wrede, 2nd.
by Kelly to accept the recommendation of the ACC for second
letters. Motion carried unanimously.
Attorney Letters: (0) - None
MISC:
MM by Ralph, 2nd
by Kathy H., to draft another letter to the homeowner of 9607 Glenox since the
issue was placed on hold in August. Motion
carried unanimously.
H.
Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs
(Collections/Compliance)
Collections: No Items requiring
board vote
Compliance:
Item 1. MM by Ralph, 2nd by Wrede, to place a pause in identifying
additional compliance issues. Requested
ACC Chair to scrub the previously identified issues from mediation. If all actions have been corrected, we will
resume normal enforcement actions and provide to HOA attorney. Motion
carried unanimously.
Item 3. MM by Wrede, 2nd by
Kathy H., to proceed to mediation. Motion carried unanimously.
Item 6.
Per ACC placed on hold until January.
Progress in cleanup is occurring.
Item 7. MM by Ralph, 2nd by
Wrede, to hold till the ACC application can be reviewed. Motion
carried unanimously.
Item 8. MM by Wrede, 2nd by
Ralph, to send statutory offer to mediate.
Motion carried
unanimously.
Written
reports were submitted and e-mailed to the BOD.
V.
Old Business
A.
Online ACC Request
(web portal) Update. MM by Cathy, 2nd
by Wrede, to delay releasing the ACC Application on GPI portal site until after
GPI software conversion has been completed and validated as functional by the
board. Motion carried unanimously.
B. Small
Park fence damage proposals and update Vendor has received the panels and
will schedule the repair.
VI. New
Business
A. ACC
request form revised Board members must review and provide input to ACC Chair
NLT 12 Dec.
B. ACC
Standards revised - Board members must review and provide input to ACC Chair
NLT 12 Dec.
C. ACC
paint book revised - Board members must review and provide input to ACC Chair
NLT 12 Dec.
D. Missing
light at McMullen Entrance Requested GPI to request an estimate from vendor.
E. Brightview
irrigation repair MM by Wrede, 2nd by Kelly, to accept the
proposal from Brightview (Job # 341900124) to repair the irrigation system
($2,692.29). Motion carried unanimously.
F. Entrance Decorations MM by Wrede, 2nd
by Cathy, to purchase new holiday lights and wreaths for the entrances. Motion carried unanimously.
G. December ACC Applications MM by Wrede,
2nd by Kathy H., in the absence of a December HOA meeting, to allow
Ralph to review and ratify ACC decisions regarding applications in leu of
waiting till the January meeting. Motion
carried unanimously.
VII. Homeowner Concerns
Mike
Engel Homeowner 9608 Glenpointe, commented a concern with communication
between GPI and homeowners. Disappointed
in taking over 9 months to resolve fence issue between the board, neighbor, and
GPI.
VII. Next Meeting date January 23,
2024 Monthly Meeting Riverview Library
Conference Room 137
IX. Adjournment - meeting
adjourned at 8:16 pm by unanimous consent.
_______________________________ ________________
Secretary Date