Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting Minutes

May 15, 2025

Riverview Library (Rm 108)

9951 Balm Riverview Road

Riverview, FL 33569

I. Call to Order and Quorum Call: Meeting called to order at 6:36pm

Directors Present:

Ralph Brown – President, Unit 7

Kathy Hofstad - Treasurer, Unit 7

Larry Barroner – Secretary, Unit 3

Cathy James - Unit 2

Directors Absent:

Wrede Kirkpatrick – Vice-President, Unit 1

Crissy Kasch – Unit 5 (At Large)

Also in attendance:

Samantha Wolf - GPI

Ali Houshmand - ACC Chair

Jennifer Kokinda – ACC Vice Chair

Rick Huber – Parks committee

II. Review/Adoption of Minutes: April 17, 2025

MM made by Kathy, 2^nd by Cathy. to approve the RGHOA monthly meeting minutes as presented. Motion carried unanimously.

III. Committee and Officer’s Reports

A. Ponds - Trina Dooley – Ponds are receiving treatments and reports are being provided. No other issues at this time.

B. Parks – Rick Huber – Basketball backboards have been ordered and are scheduled to be delivered to Rick’s house. Original installer did not have the proper documents to present to GPI. Currently searching for another installer. New 18”x18” signage has been ordered for the tennis/basketball court area. Rick reported he witnessed individuals playing roller hockey on the tennis courts despite having signs posted prohibiting the use of skates, skateboards, etc. Rick requested the board consider repairing 2 areas of the sidewalk leading to the gazebo.

C. Newsletter - Carolyn Austin – Articles for the newsletter will be requested in August. Nothing additional to report.

D. Website - Ralph Brown – Working with GPI to resolve issue with broadcast emails from Vantaca.

E. Landscape – Larry Barroner – Continue to receive weekly updates on tasks performed from the Bright View Team Manager. Flowers at the entrances have been replaced. Requested BV tree POC to provide an update on the project to remove the dead hangers/stumps. Awaiting response from BV.

F. Finance/Budget – Kathy Hofstad – Monthly financials are in order. 5 small balances exist. MM by Kathy, 2^nd by Cathy for the board to approve writing off the following 5 small balances.

(8806) $2.30, (8747) $1.50, (8615) $.40, (8777) $.40, (8757) $.38. Motion carried unanimously

G. Riverglen ACC – Ali Houshmand

ACC requests: the committee received (10) requests.

MM by Larry. 2^nd by Kathy, to ratify the ACC approval for items 1-10. Motion carried unanimously.

First Letters: (17) MM by Kathy, 2^nd by Larry. to accept the recommendation of the ACC for first letters. Motion carried unanimously.

Second Letters: (8) MM by Ralph, 2 ^nd^.by Kathy, to accept the recommendation of the ACC for second letters excluding #6. Motion carried unanimously.

Item #6. Placed on hold till July meeting. ACC recommended HO submit an ACC request allowing 6 months for the work to be completed. GPI will forward this information to the HO.

Attorney Letters (3) MM by Ralph, 2^nd.by Cathy to accept the recommendation of the ACC for attorney letters. Motion carried unanimously.

Go to Mediaition/Litigation: (1) See Compliance.

Abatement: (0) - No actions at this time.

Currently in Mediation: (0) – No actions at this time.

MISC: (8) – No actions at this time for #s 1-6 & # 8.

#7. ACC recommended HO submit an ACC request allowing 6 months for the recommended work to be completed. GPI will forward this information to the HO.

H. Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

Collections:

#1. HO is overdue on two quarters of association fees.

#2. HO has not responded to the ‘Intent to Lien’. Still within the 45-day time-period to respond or pay.

#3. Paid in full.

Compliance:

#1. On payment plan and paying as scheduled, last payment scheduled in June.

#2. On Payment plan. Payments are complete.

#3. #5 on report. Property survey was received, making ACC application complete

#4. #6 on report. MM by Ralph, 2^nd by Cathy to make an offer to mediate to resolve issue. Motion carried unanimously.

#5. #7 on report. Corrected.

#6. #8 on report. Corrected.

MM by Ralph, 2^nd by Kathy to meet with the Collection Attorney (Matthew Parks) to discuss the current format of the reports and overall collections policies. Motion carried unanimously.

IV. Management Report – Samantha Wolf - GPI

Written reports were submitted and e-mailed to the BOD.

V. Old Business

A. Virtual (Zoom) Pipeline Construction meeting for RG and River Watch BODs and committee chairs. Scheduled June 12, 2025 at 6:30 pm.

VI. New Business

A. With the resignation of board member Chris Carter, Unit 4, a nomination for his replacement was made.

MM by Ralph, 2^nd by Kathy, to appoint Jennifer Kokinda to fill the RG BOD vacancy for Unit 4 (At Large). Motion carried unanimously.