Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting Minutes

23 May, 2023

Riverview Library – Room 137

9951 Balm Riverview Road

Riverview, FL 33569

 

 

I.                   Call to Order and Quorum Call: Meeting called to order at 6:31 p.m.

Directors Present:

Ralph Brown – President, Unit 7

Wrede Kirkpatrick – Vice-President, Unit 1

Kathy Hofstad - Treasurer, Unit 7

Larry Barroner – Secretary, Unit 3

Cathy James – Unit 2

Chris Carter – Unit 4

 

Directors Absent:

Kelly Black – Unit 5

 

Also in attendance:

Angela Parker - GPI

Ali Houshmand - ACC Chair

Rick Huber – Parks committee

 

II.                Review/Adoption of Minutes:

MM made by Kathy H., 2nd by Wrede to approve the RG HOA April 25 meeting minutes and the May 16 special meeting minutes as presented.  Motion carried unanimously.

 

III.     Committee and Officer’s Reports

A.    Ponds - Trina Dooley – Ponds were treated on 15 May; reports are being provided. 

 

B.     Parks – Rick Huber –Board thanked Rick for his efforts in coordinating the resurfacing of the Tennis and basketball courts. Rick proposed replacing the backboards and rims for next year’s budget.  Rick also proposed moving the picnic table from beside the basketball court and replacing it with a bench from another location in the park.

 

MM made by Ralph 2nd by Wrede to spend up to $200.00 to move the table and replace with a bench from another location in the park.  Motion carried unanimously.

 

C.     Newsletter - Carolyn Austin – No issues.

 

D.    Website - Ralph Brown – Glitch with accessing documents was identified; it was corrected and all documents are now available.

 

E.     Landscape – Larry Barroner – Larry and Ralph met with Sam (Our new Brightview rep) to tour the property and discuss areas of concern, including entrances and different plants that may work well in those areas.  We discussed several pine trees that need to be cut down.  We also discussed the dead plants at the McMullen entrance, new replacements were promised.  Palm trees are scheduled to be trimmed the week of June 19, however should an opening occur, we will be moved to an earlier date.

 

F.      Finance/Budget – Kathy Hofstad – Current budget/expenses year-to-date are looking good.  Several non-normal expenses have occurred over the past few months.  As long as legal costs are minimized, the budget should remain in a positive status.  A request from a homeowner to waive a $26.05 fee was discussed.  MM by Kathy H, 2nd by Wrede to disapprove the request to waive the $26.05 fee. Motion carried unanimously.

 

G.    Riverglen ACC – Ali Houshmand

ACC requests: the committee received 5 requests approved by ACC, 

MM by Wrede., 2nd by Larry to ratify the ACC approval.  Motion carried unanimously.

First Letters: (5) MM by Wrede, 2nd by Kathy H. to accept the recommendation of the ACC for first letters.  Motion carried unanimously

Second Letters: (3) MM by Wrede, 2nd. by Larry to accept the recommendation of the ACC for second letters.  Motion carried unanimously.

Attorney Letters (2)

#1: ACC chair requested #1 be placed on hold till a complete review of the application can take place.

#2: MM by Wrede, 2nd. by Kathy H. to accept the recommendation of the ACC for attorney letters.  Motion carried unanimously.

 

H.    Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

Collections:  No items requiring board vote. 

Compliance:   Item # 5 MM by Wrede, 2nd by Kathy H. to forward updated photo to attorney.  Motion carried unanimously.

 

IV.       Management Report – Angela Parker- GPI

      Nothing to Report

 

V.      Old Business

A. McMullen Entrance Plantings Update – Replacement of the dead plants

B.  Fountain Update / Proposal – Not recommended using companies that are underwritten for workman’s comp.

MM by Ralph, 2nd by Wrede to hire Florida Fountain Maintenance to maintain large park fountain.  Motion carried unanimously.

C.  Online ACC Request Update – 3 board members will meet with the ACC to determine the layout of documents on the portal / dash-board.

D.  Sidewalk Maintenance & Tree/Grass Maintenance in Easement – Preliminary Response;

Home owners are responsible for this area.  Additional questions will be asked to attorney for clarification.

E.  Pine Tree Removal Cost – 2 additional estimates have been received, awaiting the written 3rd estimate.  Decision placed on hold till June meeting

 

VI.    New Business

A.    ACC requested a review of a car trailer in a homeowners yard.  The decision was made that since the trailer was not seen from the front of the home, it is within standards

 

       VII.    Homeowner Concerns - none

 

VIII.  Next Meeting date – June 27, 2023, Riverview Library, Rm 137.

 

XI.     Adjournment - meeting adjourned at 7:50 pm by unanimous consent.

 

 

 

 

    Lawrie (Larry) Barroner                                     4 June 2023

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            Secretary                                                                                 Date