Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting Minutes

June 25, 2025

Riverview Library (Rm 108)

9951 Balm Riverview Road

Riverview, FL 33569

I. Call to Order and Quorum Call: Meeting called to order at 6:30pm

Directors Present:

Ralph Brown – President, Unit 7

Kathy Hofstad - Treasurer, Unit 7

Larry Barroner – Secretary, Unit 3

Cathy James - Unit 2

Crissy Kasch – Unit 5 (At Large)

Jennifer Kokinda – Unit 4 (At Large)

Directors Absent:

Wrede Kirkpatrick – Vice-President, Unit 1

Also in attendance:

Samantha Wolf - GPI

Ali Houshmand - ACC Chair

Gayle Funderburg - Homeowner 12540 River Birch Drive

Penny Borgia - Homeowner 12542 River Birch Drive

Chris Schultz - Homeowner 9605 Sunny oak Drive

II. Review/Adoption of Minutes: May 15, 2025 (Special Meeting, May 27, 2025)

MM made by Kathy, 2^nd by Cathy. to approve the RGHOA monthly and special meeting minutes as presented. Motion carried unanimously.

III. Committee and Officer’s Reports

A. Ponds - Trina Dooley – Ponds are receiving treatments and reports are being provided. Technician reported an issue with gaining access to a pond. Ralph drafted a letter to the homeowner and it was forwarded by GPI. Nothing additional to report at this time.

B. Parks – Rick Huber –New 18”x18” signage has been ordered for the tennis/basketball court area and will be picked up June 26, 2025.

MM by Ralph, 2^nd by Crissy to approve the payment of $40.00 to Rick for the signs. Motion carried unanimously.

Additional parts from the backboard replacement project will be returned to vendor. Some funds will be returned however, a restocking fee will be charged, amount unknown at this time.

C. Newsletter - Carolyn Austin – Requested board to start thinking of topics for consideration. Completed articles for the newsletter will be requested in August. One topic mentioned, was the upcoming Pipeline project. Nothing additional to report.

D. Website - Ralph Brown –GPI is working to resolve issue with broadcast emails from Vantaca.

E. Landscape – Larry Barroner – Continue to receive weekly updates on tasks performed from the Bright View Team Manager (Maria Adams) as well as regular irrigation reports. Reports are forwarded to GPI for reference. Shrub pruning / tree trimming was accomplished over the sidewalks at the River Watch entrance.

F. Finance/Budget – Kathy Hofstad – Generally doing well on year-to-date expenses. We are paying close attention to homeowner assessment delinquency rates.

Eight (8) homeowners have small balances due. MM by Kathy, 2nd by Cathy for the board to approve writing off the following 8 small balances. (8791) $1.91, (9097) $1.52, (8885) $1.50, (8429) $1.50, (8629) $1.50, (8723) $1.50, (8567) $.40, (8777) $.40. Motion carried unanimously.

One property owner requested late fees and interest to be waived from account. In further review, GPI incorrectly applied the late fees and interest. Those specific charges will be removed.

IV. Riverglen ACC – Ali Houshmand

ACC requests: the committee received (11) requests.

MM by Larry. 2^nd by Kathy, to ratify the ACC approval for items 1-11.

Motion carried unanimously.

First Letters: (28) MM by Kathy. 2^nd by Jennifer, to ratify the ACC recommendation to send first letters for items 1-17 & 19-28. Motion carried unanimously.

#18. MM by Ralph, 2^nd by Kathy to approve home owners roof replacement request received after the ACC meeting. Motion carried unanimously.

Second Letters: (5) MM by Kathy, 2 ^nd^.by Crissy, to accept the recommendation of the ACC for second letters. Motion carried unanimously.

Attorney Letters (1) MM by Ralph, 2^nd.by Kathy to accept the recommendation of the ACC for attorney letters. Motion carried unanimously.

Go to Mediation/Litigation: (1) MM by Ralph, 2^nd by Larry to hold off from proceeding to mediation for 1 month. Motion carried unanimously.

Abatement: (0) - No actions at this time.

Currently in Mediation: (0) – No actions at this time.

MISC: (0) – No actions at this time.

V. Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

Collections:

#1. Closed.

#2. ‘Intent to Foreclose’. Still within the 45-day time-period to respond or pay.

#3. Paid in full.

Compliance:

#1. June payment was made, waiting payment to clear; Resolved.

#2. Closed, dismiss case.

#3. Closed, dismiss case.

#4. Corrected, currently on hold.

#5. 2^nd letter sent, hold for 1 additional month.

#6. Corrected, hold for fence to be replaced.

VI. Management Report – Samantha Wolf - GPI

Written reports were submitted and e-mailed to the BOD.

A board Member made a request to add a folder for violations in Vantaca.

VII. Old Business

A. Virtual (Zoom) Pipeline Construction meeting for RG and River Watch BODs and committee chairs was held June 12, 2025 at 6:30 pm. Additional public meetings will be held in July, place and time TBA.

B. Attorney meeting recap; Ralph and Kathy met with association attorneys to discuss the current format of the reports and overall collections policies. Kathy and Ralph reviewed the discussion items with the board members.

VIII. New Business

A. Fee waiver request – See section 3, Financial/Budget.

B. Brightview Storm Cleanup. MM by Ralph, 2nd by Cathy to pre-authorize Bright View to expend up to $5,000.00 for community hurricane cleanup.

Motion carried unanimously.

C. Pond access discussion – See section 3, Ponds.

D. Panorama Tree Care proposal, MM by Larry, 2nd by Crissy to accept estimate #111633 for $3,852.00 to trim 2 large oak trees at Boyette entrance, remove 3 dead pine trees and grind stumps. Motion carried unanimously.