Board of Directors Meeting Minutes
27 June, 2023
Riverview Library
Room 137
9951 Balm
Riverview Road
Riverview, FL
33569
Directors
Present:
Ralph Brown
President, Unit 7
Wrede Kirkpatrick Vice-President,
Unit 1
Kathy Hofstad - Treasurer, Unit 7
Larry Barroner Secretary, Unit 3
Cathy James Unit 2
Kelly Black Unit 5
Directors Absent:
Chris Carter Unit 4
Also in attendance:
Angela Parker - GPI
Ali Houshmand - ACC Chair
Rick Huber Parks committee
Mike & Mary Babinec Homeowner
MM made by Wrede, 2nd by Kathy H. to approve the RG HOA May
23rd meeting minutes as presented. Motion carried unanimously.
III. Committee and Officers Reports
A.
Ponds - Trina Dooley Ponds were treated twice this
month; reports are being provided.
B.
Parks Rick Huber Nothing to report
C.
Newsletter - Carolyn Austin Will solicit articles
for the annual newsletter in approximately 2 months.
D.
Website - Ralph Brown performed maintenance on
site.
E.
Landscape Larry Barroner Discussed the need for
additional attention to detail (missed patches of grass, tree branches not
being picked up, trimming around trees, other obstacles) when maintenance is
performed. Palm trees were pruned. Was told that the BV crew has decreased and
are normally waiting on the gate to the large park to be opened.
F.
Finance/Budget Kathy Hofstad Few line items have
been identified as being over budget.
Some of the recent expenses (irrigation system repair, tennis courts)
were not budgeted. Will continue to monitor and advise as needed. Kathy is working with Angela (GPI) to review
the expense of office supplies which have increased 30-40%.
Aging report request to write off the following:
Unit 612002 - ’.35
Unit 010923 - ’.10
Unit 501150 - $1.35
Unit 401256 - $25.09
MM by Kathy H, 2nd by Wrede to approve the
request to waive the four (4) small balances.
Motion carried
unanimously.
G. Riverglen ACC Ali Houshmand
ACC
requests:
(12) Requests were received. the ACC committee approved
nine (9) requests; 2 requests had stipulations that were not clarified on the
request forms.
MM by Wrede., 2nd by Kathy H. to
ratify the ACC approval (Items 1-9).
Motion carried unanimously.
MM by Ralph, 2nd by Kathy H. to
concur with the ACC recommendation to disapprove three (3) ACC requests
10-12. Motion
was approved 5/1 opposed (Cathy).
First Letters: (12) MM by Wrede, 2nd by
Kathy H. to accept the recommendation of the ACC for first letters. Motion was approved 5/1 opposed (Cathy).
Second Letters: (2) MM by Ralph,
2nd. by Wrede to accept the recommendation of the ACC for second
letters. Motion carried unanimously.
Attorney Letters (1)
MISC;
(2) applications not approved. Will hold off on action till homeowners
receive these notices.
H. Legal:
Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)
Collections:
No items
requiring board vote.
Compliance:
Item
1; MM by Kathy H. 2nd by Larry not to
waive the $14.00. Motion
was approved 5/1 opposed (Cathy).
Item 3; No response from the last chance
letter that was forwarded to the homeowner.
MM by Ralph, 2nd by Kathy H. to proceed with lawsuit as
recommended. Motion carried unanimously.
Item 4; MM by Wrede, 2nd by
Ralph to invoice, bill and remove from the list. Motion carried unanimously.
Item 5; MM by Ralph, 2nd by
Kathy H. to participate in mediation.
Motion carried unanimously.
Item 8; MM by Wrede, 2nd by
Ralph to participate in mediation. Motion carried unanimously.
Insurance
Inland Marine Renewal-(Equipment) 5/29/2023-5/29/2024 No premium increase
$577.50.
V.
Old Business
B. Online ACC
Request Update Recommendation was made to move forward with use of the
dashboard/portal site for RG homeowners use.
Site expected to available January 1,
2024. Kathy H. stated an article will be
provided in the annual newsletter along with procedures on how to access the
site.
C. Sidewalk
Maintenance & Tree/Grass Maintenance in Easement Recommendation Letter
received from Attorney; MM by Ralph, 2nd by Cathy the BODs agree that the tree is
either the responsibility of the Hillsborough County or the Homeowner pursuant to the attorney
recommendation letter. Motion carried
unanimously.
D. Pine Tree
Removal Cost Three (3) estimates were received. MM by Wrede, 2nd by Kelly to
accept the proposal from Panorama Tree Care for $2600.00. Motion carried
unanimously.
VI.
New Business
A. McMullen Entrance Light Proposal; MM by Ralph, 2nd
by Wrede to have the missing light replaced by GL Polk electric for $463.00. Motion
carried unanimously.
B. Mueller Proposals
for park bench and table; MM by Ralph, 2nd by Wrede to accept the
proposal of $900.00 to move the table and also purchase
and install a new bench between the BB and tennis courts. Motion carried
unanimously.
VII.
Homeowner Concerns
A. Aggressive
dog reported. Contacted individual who
reported to see if they can provide the address of where the dog is located.
B. Homeless
staying under the tree on corner of McMullen and McMullen Loop
C. Suggestion
of creeping fig on wall along McMullen Road.
VIII.
Next Meeting date July 25,
2023, 6:30 P.M., Riverview Library, Rm 137.
XI. Adjournment - meeting
adjourned at 8:28 pm by unanimous consent.
_______________________________ ________________
Secretary Date