Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting Minutes

July 25, 2023

Riverview Library-Room 137

9951 Balm Riverview Road

Riverview, FL 33569

 

 

 

I.                   Call to Order and Quorum Call: Meeting called to order at 6:30 pm

Directors Present:

Ralph Brown – President, Unit 7

Wrede Kirkpatrick – Vice-President, Unit 1

Kathy Hofstad - Treasurer, Unit 7

Larry Barroner – Secretary, Unit 3

Cathy James - Unit 2

Chris Carter – Unit 4 (at-large)

Kelly Black – Unit 5

 

Directors Absent:

 

Also in attendance:

Angela Parker - GPI

Ali Houshmand - ACC Chair

Rick Huber – Parks committee

Mike & Mary Babinec – Homeowners 9610 Glenpointe

Dawn & Henry Walker   - Homeowners 9308 Sunnyoak

Kim Guillory – Homeowner 9306 Sunnyoak

 

 

II.                Review/Adoption of Minutes:

MM made by Wrede, 2nd by Kathy H. to approve the RGHOA monthly meeting minutes as presented.  Motion carried unanimously.

 

III.             Presentations:

Mike & Marry Babinec – Fence issue.  Asked board to reconsider decision made in regards to the height and length of the fence belonging to adjoining neighbors.

 

IV.     Committee and Officer’s Reports

A.    Ponds - Trina Dooley – Treatment reports are being provided on a monthly basis. Trina is trying to schedule a meeting with the tech to discuss various issues with the ponds.

 

B.     Parks – Rick Huber – All projects including the movement of the picnic table and the installation of the new bench along the southern side of the basketball court have been completed.  Mentioned a possible new volunteer to assist with opening and closing.

 

C.     Newsletter - Carolyn Austin – Newsletter articles are needed for the annual newsletter. Articlces are needed by 15 Aug.

 

D.    Website - Ralph Brown – Domain has been renewed for 5 years. 

 

E.     Landscape – Larry Barroner – The replacement of the annuals has been ordered and scheduled to be installed 7/31/2023.  Crepe Myrtles that were identified along two streets have been trimmed.  Additionally, contacted the Project Manager from Brightview to discuss the lack of attention to detail with the crews.  Was told, they are establishing a grass cutting team and a detail team to address our previously discussed concerns.  One board member made comments about brown patches between McMullen and Riverwatch entrance.  Upon my investigation after the meeting, this was from weed killer being used around the bases of the trees giving the brown patch look.  Monthly meeting with Brightview was scheduled for 7/28/23.

 

F.      Finance/Budget – Kathy Hofstad – Due to several unscheduled expenses, finances are currently overbudget, but should balance out pending no additional unforeseen expenses.  MM by Kathy H., 2nd by Wrede to approve the request to waive home 10923 on the aging report $.10 balance.  Motion carried unanimously.

 

G.    Riverglen ACC – Ali Houshmand

ACC requests: the committee received 8 requests.

MM by Wrede. 2nd by Kathy H. to ratify the ACC approval for items 1-8.    Motion carried unanimously.

First Letters: (2) Item#1 MM by Wrede, 2nd by Kathy H. to accept the recommendation of the ACC for first letters.  Motion was approved 5/2 opposed (Larry / Cathy).

Item #2 MM by Wrede, 2nd by Kathy H. to accept the recommendation of the ACC for first letters.  Motion was approved 5/2 opposed (Kelly / Cathy).

Second Letters: (3) MM by Wrede, 2nd. By Larry to accept the recommendation of the ACC for second letters for item 1 and 3.  Motion carried unanimously.

Item #2 was placed on hold.

Attorney Letters (1) MM by Wrede, 2nd. by Larry to accept the recommendation of the ACC for attorney letters.  Motion carried unanimously.

 

H.    Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

Collections: No items requiring board vote

Compliance: Item #2: Suit filed and served.  MM by Wrede, 2nd by Ralph to place a stay and hold any additional actions for a month.  Motion carried unanimously.

 

V.       Management Report – Angela Parker- GPI

Written reports were submitted and e-mailed to the BOD.  MM by Kathy H., 2nd by Cathy to waive $25.38 as requested by the owner on Greenbank.  Motion carried unanimously.

 

 

VI.      Old Business

A.    McMullen Entrance Plantings Update – New annuals scheduled to be in place 7/31/23

B.     Online ACC Request Web Portal Update – to be announced in newsletter

C.     Pine Tree Removal Update – Trees/stumps were removed week of 7/24/23

D.    McMullen Entrance Light Update – Light ordered, awaiting delivery & installation

 

VII.    New Business

A.    Storm Water System Inspection Proposals - MM by Ralph, 2nd by Wrede to accept the $300.00 proposal for Storm Water System Inspection.  Motion carried unanimously.

B.     Donneymoor Sidewalk Pressure Washing Proposal - MM by Ralph, 2nd by Kathy H. to table this task. Motion carried unanimously.

C.     Change out of Entrance Annuals – scheduled for 7/31/23

D.    Additional clarification on ACC applications outlining all exterior painted surfaces to avoid future potential violations

 

VIII.   Homeowner Concerns –

Kim Guillory – 9306 Sunny Oak, mentioned updating the community paint color palette for the exterior of homes, asked if commercial vehicles could park at the residence and what the community limits    were.  Then asked if the board would consider plantings on the outside wall along McMullen drive similar to Boyette Farms Community.

 

XI.      Next Meeting date – August 22, 2023 Riverview Library Conference Room 137

 

X.        Adjournment - meeting adjourned at 8:15 pm by unanimous consent.

 

 

 

 

 

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            Secretary                                                                                 Date