Board of Directors Meeting Minutes
27 February 2024
Riverview Library (Rm
137)
Directors
Present:
Ralph Brown President,
Unit 7
Wrede Kirkpatrick Vice-President, Unit
1
Kathy Hofstad - Treasurer, Unit 7
Larry Barroner Secretary, Unit 3
Cathy James - Unit 2
Chris Carter Unit 4 (at-large)
Kelly Black Unit 5
Also in attendance:
Angela Parker GPI
Jennifer Connerty - GPI
Ali Houshmand - ACC Chair
Rick
Huber Parks committee
MM made by Kathy H., 2nd by Cathy to approve the RGHOA monthly
meeting minutes as presented. Motion
carried unanimously.
MM made by Kathy H., 2nd by Cathy to approve the RGHOA Special meeting
minutes (ACC Standards) as presented.
Motion carried unanimously.
III. Presentations: Jennifer
Connerty VP Greenacre Properties, Inc (GPI)
Recognized there were some issues with
the accounting reports provided by GPI. Specifically,
7 (seven) homeowners had incorrect statements for late fees and interest.
Stated GPI will provide additional oversight and provide an addition
AR. Multiple board members stated, we
want to ensure the reports are correct before additional fees are mistakenly
added to reports. Kathy
H., requested GPI to add the date of when GPI send the Notice of Late
Assessment to the Aging Report. MM by
Wrede, 2nd by Kathy H. for GPI Accounting to send the corrected
notices to the mentioned homeowners.
Motion carried 6/1 (Cathy opposed)
IV. Committee and Officers Reports
A.
Ponds - Trina Dooley Have not received the monthly
report. Access to pond 3 is now an issue
due to the installation of a fence by a new homeowner where
they previously had access. Ralph stated
he would draft a letter to all the homeowners on pond 3 to see if anyone is
willing to grant access to the pond
B.
Parks Rick Huber Graffiti was noticed on the
play equipment in the small park.
Attempted to wipe off with no success.
Bought a can of gray spray paint to cover. Gazebo had the
repairs completed. No other new issues.
C.
Newsletter - Carolyn Austin Nothing noted
D.
Website - Ralph Brown Nothing noted
E.
Landscape Larry Barroner Brightview crews
continue to perform regular lawn care (winter schedule) and are emptying the
trash cans as required. Leak on Donnymoor east of Dresden
was reported to Brightview. Estimate was
provided to be discussed in New Business.
F.
Finance/Budget Kathy Hofstad Normal financial
for January 2024.
MM by Kathy
H., 2nd by Wrede to waive 3 homes with $.15 fees on the Aging report
(030710, 401239, and 401223). Motion carried unanimously.
G.
Riverglen ACC Ali Houshmand
ACC requests: the committee received
three (3) requests.
MM by Wrede, 2nd by Kathy H., to ratify
the ACC approval for items. Motion
carried unanimously.
First Letters: Four (4) MM by Wrede, 2nd by Larry
to accept the recommendation of the ACC for first letters. Motion carried unanimously.
Second Letters: One
(1) MM by Kathy H., 2nd. by Wrede to accept the recommendation
of the ACC for second letter. Motion carried unanimously.
Attorney Letters: Two
(2)
#1.
MM by Wrede, 2nd. by Kathy H., to resend
the second letter to see if the homeowner will resubmit the ACC application
with all required documents. Motion carried
unanimously.
#2. MM by Wrede, 2nd by
Larry, to send the attorney letter.
Motion carried 6/1 (Cathy opposed)
Go to Mediation/Litigation:
No action at this time.
Abatement: No action at this time
Currently in
Mediation:
No action at this time
MISC: No action at this time
H.
Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)
Collections:
No action at this time
Compliance:
#3. MM by Wrede, 2nd
by Kathy H., to file law suit. Motion carried unanimously.
#4. MM
by Wrede, 2nd by Larry to send a statutory offer to mediate. Motion carried unanimously.
#6. MM
by Wrede, 2nd by Ralph to notify attorney that the violation has
been corrected and have GPI to bill the homeowner for attorney fees. Motion carried unanimously.
Written
reports were submitted and e-mailed to the BOD. Quarterly fountain maintenance
was performed 1 February 2024. Entrance light has been replaced. Dead pine trees were
removed. Pressure washing proposal was
received. Three (3) homeowners requested
delinquent fees to be waived:
MM
by Kathy H., 2nd by Kelly, to waive 12106 Shady Forest
($26.50). Motion carried unanimously.
MM
by Kathy H., 2nd by Ralph, to deny request to waive 12016 Timberhill
and 9601 Greenbank delinquent fees. Motion
carried unanimously.
VI.
Old Business
A.
Online ACC Request
(web portal) Update
B. Entrance
light update (completed)
C. Revision
to ACC documents MM by Ralph, 2nd by Wrede to approve the revised
ACC Standards as presented. Motion
carried unanimously. Deferred decision on revised paint palette and revised ACC
application until next month.
D. Muller
Pressure Washing Proposal - MM by Kathy H., 2nd by Wrede to complete
items #2, #3 and #4 (excluding the sidewalks on Donnymoor)
for $1,150 and authorize up to $200.00 for cleaning of small park if deemed
necessary by Parks Chair. Motion carried
unanimously
VII. New Business
A. Brightview
irrigation repair Repair was authorized/approved by Ralph.
VIII.
Homeowner Concerns None at this time
IX.
Next
Meeting date March 26, 2024 Riverview
Library Conference Room 137
X. Adjournment - meeting
adjourned at 8:24 pm by unanimous consent.
_______________________________ ________________
Secretary Date