Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting

17 April 2025

Riverview Library (Rm 108)

9951 Balm Riverview Road

Riverview, FL 33569

 

I.             Call to Order and Quorum Call: Meeting called to order at 6:30 pm

 

Directors Present:

Ralph Brown – President, Unit 7

Kathy Hofstad - Treasurer, Unit 7

Larry Barroner – Secretary, Unit 3

Cathy James - Unit 2

Crissy Kasch – Unit 5 (at-Large)

 

Directors Absent:

 

Wrede Kirkpatrick – Vice-President, Unit 1

Chris Carter – Unit 4 (at-large)

 

Also in attendance:

Samantha Morfa - GPI

Ali Houshmand - ACC Chair

Jennifer Kokinda – ACC Co-Chair

Rick Huber – Parks committee

Mike Babinec – Homeowner (HO) 9610 Glenpointe Drive

 

II.            Review/Adoption of Minutes:

MM made by Larry, 2nd by Crissy, to approve the 20 March 2025 RGHOA monthly meeting minutes.  Motion carried unanimously.

 

III.     Committee and Officer’s Reports

A.   Ponds - Trina Dooley – Have been remaining in contact with Aquatic Solutions.  Issue with access to one pond is not a plotted easement.  Ralph will discuss to have agreement between the homeowner to grant access to the pond.

 

B.   Parks – Rick Huber – Fountain is scheduled for quarterly service on 18 April 2025.  New signs were proposed for the park limiting time on the courts to 1 hour if homeowners are waiting to use the courts.  MM by Kathy, 2nd by Larry to approve the purchase and installation of signage.  Motion carried unanimously.

 

C.   Newsletter - Carolyn Austin – Nothing to report

 

D.   Website - Ralph Brown – GPI is still working issue with Vantaca broadcast messages some homeowners are receiving.

E.   Landscape – Larry Barroner – Bright view provides status reports on a recurring basis.  Dead hangers and some trimmings have occurred to shape some of the trees along Donnymoor.  Stump grinding still needs to be accomplished awaiting BV to provide a date on when this project will be considered closed.  Flowers at the entrances are scheduled to be replaced the week of 28 April.  Irrigation Repair will be discussed in new business.

 

F.    Finance/Budget – Kathy Hofstad – Spend prospectives are proceeding as planned.  Have identified a continuing issue with assessments not being paid on-time.  Currently uncertain of what the issue is.

 

MM by Kathy, 2nd by Larry to accept the recommendations to write off two small balances for accounts (28777) $.40 and (29197) $1.46.  Motion carried unanimously.

 

G.   Riverglen ACC – Ali Houshmand

 

ACC requests: the committee received (14) requests.

MM by Kathy, 2nd by Larry, to ratify the ACC approval for requests1-9. 

Motion carried unanimously.

 

MM by Ralph, 2nd by Kathy, to accept the recommendations of the ACC to withhold approval of requests 10-14.  Motion carried unanimously.

 

First Letters: (18) MM by Larry, 2nd by Crissy, to accept the recommendation of the ACC for first letters.  Motion carried unanimously.

 

Second Letters: (13) MM by Kathy, 2nd. By Larry, to accept the recommendation of the ACC for second letters, items 2-13.  Motion carried unanimously.  Item # 1; Placed on hold to verify if the corrections were made.

 

Attorney Letters (2) MM by Kathy, 2nd by Crissy to accept the recommendation of the ACC and proceed with attorney letters. Motion carried unanimously.

 

Go to Mediation/Litigation: No action at this time.

 

Abatement: No Action at this time.

 

Currently in Mediation: No Action at this time

 

MISC: (8) All currently on hold.  No Actions at this time.

 

 

H.   Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

 

Collections:  

Submitted question to the attorney regarding process for tracking quarterly assessments for accounts in payment plan. Awaiting response.

 

Compliance:

#1. On payment plan, payments are up to date.

#2. See Collections

Note: Numbering was off on the compliance report

#5.  HO provided signed applications; however, property surveys need to be provided.  MM by Ralph, 2nd by Larry to place actions on hold for another month.  Motion carried unanimously.

#6.  Corrected.  MM by Ralph, 2nd by Kathy for GPI to invoice HO for attorney fees.  Motion carried unanimously.

#7.  Corrected.  MM by Kathy, 2nd by Ralph for GPI to invoice HO for attorney fees.  Motion carried unanimously.

 

IV.       Management Report – Samantha Morfa- GPI

Written reports were submitted and e-mailed to the BOD. Background info provided for fee waiver requests under New Business. 

 

V.        Old Business

A.   Basketball backboard replacement – Proposals were reviewed.  MM by Kathy, 2nd by Ralph to accept the proposals from 2 vendors to replace and install the basketball court backboards.  Total for both is $4117.00.  Motion carried unanimously.

          

VI.       New Business

A.   Fee Waiver Requests

#1.  Account 8957 HO short paid assessment.  Requested board to waive associated $51.59 late fees and interest.  MM by Kathy, 2nd by Ralph to deny the waiver request.  Motion carried unanimously

#2.  Account 8793 HO short paid assessment.  Requested board to waive associated $78.45 late fees and interest.  MM by Kathy, 2nd by Ralph to deny the waiver request.  Motion carried unanimously.

 

Account 8579 requested the board to waive attorney fees (approx. $150.00) associated with violations. HO stated they had corrected two of items and was working on the third when they received attorney letter.  MM by Ralph, 2nd by Larry to waive / refund half of the attorney fees that were charged to the homeowner.  Motion carried unanimously.

 

B.   Pipeline Construction Virtual Meeting – Tampa Bay Water has volunteered to hold a Zoom meeting with the HOA board to discuss the pipeline project and the plan to utilize Donnymoor as a detour route while McMullen is closed. Preferred date would be sometime in early June.

 

    C.  Irrigation Proposal to Re-Route Line and Valve Replacement

                             MM by Crissy, 2nd by Kathy to accept the Bright View proposal (Job #34051124) for $1,985.00.  Motion carried unanimously.     

 

    D.  CDO223 Maturity – Actions were taken to renew the account.

 

       VII.      Homeowner Concerns – None other than previously discussed.

 

VII.      Next Meeting date – May 15, 2025, 6:30pm Riverview Library (Rm. 108)

 

IX.       Adjournment - meeting adjourned at 7:40p.m. by unanimous consent.

 

 

 

 

 

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            Secretary                                                                               Date