Board of Directors Meeting Minutes
April 25, 2023
Riverview Public
Library
Directors
Present:
Ralph Brown President,
Unit 7
Wrede Kirkpatrick Vice-President, Unit
1
Kathy Hofstad - Treasurer, Unit 7
Cathy James - Unit 2
Chris Carter Unit 4 (at-large)
Kelly Black Unit 7
Directors Absent:
Larry Barroner Secretary, Unit 3
Also in attendance:
Angela Parker - GPI
Ali Houshmand - ACC Chair
Rick
Huber Parks committee
MM made by Wrede K., 2nd by Kathy
H. to approve the March 28, 2022 RGHOA monthly meeting minutes as presented. Motion carried unanimously.
III. Committee and Officers Reports
A.
Ponds Trina Dooley - The ponds were treated by Aquatic
Weed Control. Treatment report was received, but Trina is still awaiting
communication from the technician.
B.
Parks Rick Huber Items discussed in Old and New
business.
C.
Newsletter - Carolyn Austin No issues.
D.
Website - Ralph Brown Website private registration
was renewed for 5 years.
E.
Landscape Kelly Black - Entrance annuals were
changed out, using mixed marigolds. Entrance lights on the south side of the
McMullen entrance are inoperative. MM by Kathy H., 2nd by Cathy J.
to authorize repair / replacement of the lights up to $628 per the Polk Electric
proposal. Motion carried
unanimously.
F.
Finance/Budget Kathy Hofstad MM by Kathy H., 2nd
by Kelly B. to write off one small balance in the amount of $1.35. Motion carried unanimously.
G.
Riverglen ACC Ali Houshmand
ACC
requests:
the committee received 19 requests.
MM by Wrede K., 2nd
by Kathy H. to ratify the ACC approval for items #1-18. Motion carried unanimously.
MM by Wrede K., 2nd by Kathy H. to
ratify the ACC disapproval of item #19. Motion carried unanimously. Ralph will
draft a response to the owners email communication.
First Letters: (6) MM by Wrede K., 2nd by Cathy
J. to accept the recommendation of the ACC for first letters. Motion carried unanimously.
Second Letters: (3) MM by Kathy H., 2nd by
Kelly B. to accept the recommendation of the ACC for second letters. Motion
carried unanimously.
Attorney Letters (3)
Item
#2 MM by Wrede K., 2nd by Kathy H. to send attorney send letter as
recommended by ACC. Motion carried
unanimously.
Item
#3 MM by Wrede K., 2nd by Kathy H. to
send attorney send letter as recommended by ACC. Motion carried unanimously.
H.
Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs
(Collections/Compliance)
Collections:
No items requiring board vote.
Compliance:
Item
#2 MM by Wrede K., 2nd by Kelly B. to authorize attorney to reschedule
mediation session. Motion carried unanimously.
Item
#5 MM by Wrede K., 2nd by Kathy H. to notify
attorney to send statutory offer to participate in mediation. Motion carried
unanimously.
Written
reports were submitted and e-mailed to the BOD.
Other
items to be discussed in Old / New business.
A.
Basketball/tennis court resurfacing MM by
Wrede K., 2nd by Kathy H. to accept the contract proposal from
Barber Tennis for resurfacing and repainting the tennis courts and the
basketball court at a cost of $19000. Motion carried unanimously.
B. Park
Bench and Trash Can still on order from Hartford Fence Supply.
C. McMullen
Entrance plantings Entrance upgrade
plantings not yet installed. A new account representative has been assigned to
Riverglen by Bright View. Kelly will contact the new rep for introductions and
an update on the plantings.
VI. New
Business
A.
Fountain
maintenance proposals MM by Wrede K., 2nd by Kelly B. to accept
the contract proposal from Fountain Kings for quarterly fountain maintenance at
a cost of $105 per quarter. Motion carried unanimously.
B.
Online
ACC request portal. Ali suggested that the GPI portal for submitting ACC
requests online could be a viable option for Riverglen. All board members are
asked to review the recording of the Zoom session Ali did with GPI. An Ad Hoc
committee will be formed to work with ACC in developing Riverglen specific
forms, instructions, and procedures, to be implemented later in the year.
C.
Sidewalk
maintenance and tree/grass maintenance in the easement ACC has received some homeowner
pushback related to maintenance of the sidewalks and the trees/grass between
the sidewalk and the street. MM by Ralph B., 2nd by Kathy H. to ask
Frank for a legal opinion regarding those responsibilities. Motion carried
unanimously.
VII.
Homeowner
Concerns none
VIII. Next
Meeting date May 23, 2023, 6:30PM, Riverview Library, Room 137
IX. Adjournment - meeting
adjourned at 8:34pm by unanimous consent.
_______________________________ ________________
Secretary Date